Any document created is not immortal. Some documents probably need to be secured permanently, but a majority of documents follow a definite lifecycle that ends with their destruction, known as secure document lifecycle management. There are two main reasons to ensure a secure document destruction process.
- It helps maintain storage capacity and reduces the chances of potential data theft associated with the unauthorized release of documents.
- Managing documents from start to end, especially for organizations in highly-regulated industries, is quite critical.
There is a wide range of vulnerabilities involved at every stage of the document destruction lifecycle. Let us understand the phases of a destruction lifecycle, identify poor security and good security at each level, and a secure document disposal process in the end.
What is Secure Disposal in Document Lifecycle?
Recycling paper is a necessity to help save our environment. As an estimate, around 68% of the USA waste paper is recirculated. On average, a single USA office worker uses approximately 10000 sheets of paper every year, with almost 45% of printed paper thrown in trash per day. These figures reveal that how critical it is to adopt a secure document destruction process. Throwing confidential documents into open recycling bins can create a significant risk of a data breach. Moreover, shredding documents on your own may not be feasible because the paper strips may still reveal critical information.
Secure document destruction is the job of a professional and is handled adequately by an authorized document destruction company. Partnering with a shredding company is one of the most effective ways to ensure that your documents are properly destroyed. USA Shredding Services holds the expertise to keep your data as secure as possible throughout the document destruction lifecycle. From storage to disposal, an authentic document destruction company shreds your documents at the most convenient time and manner.
Steps in a Secure Documentation Destruction Process
The overall destruction process is quite simple.
Step 1 – Call a Document Destruction Company: The document destruction experts at shredding companies are very helpful and eager to assist their clients. They can answer all your queries, understand your shredding requirements, and suggest the best shredding option. You just need to create a data destruction schedule, make a call, and the experts from USA Shredding Services will destroy everything on time.
Step 2 – Choose a Document Destruction Service: You can choose from various data destruction options for instance, on-site or off-site destruction, mobile data destruction, electronic media destruction services, bulk document destruction, and other destruction types.
Step 3 – Get a Quote: The channel partners of USA Shredding Services will provide you with a free quotation. The price structure is straightforward with no hidden charges.
Step 4 – Schedule an Appointment: Once you are satisfied with the prices, you can schedule an appointment for secure document destruction. Document shredding can be done on-site in front of your eyes or off-site.
Step 5 – The channel partner of USA Shredding Services will come to your premises with secure bins. In order to destroy the documents, you simply need to show them, and the destruction experts will do all the work. All the documents are placed in bins with locks, ensuring no data leakage. The material can be destroyed on-site or off-site as per your approval and unique requirement.
Step 6 – Destroyed Documents are Recycled: Along with safe destruction, document destruction companies also help protect the environment by recycling the shredded material. All of the documents are recycled and transformed into paper and other products.
Step 7 – Get a Secure Destruction Certification: Document destruction companies are authorized and liable for safe destruction. Once they destroy documents, they provide you with a safe destruction certificate for future use and help you stay compliant with all the local laws.
Conclusion
Document destruction companies offer various services based on the unique needs of a respective businesses. You can choose from one-time shredding, periodical shredding, residential shredding, commercial shredding, hard-drive destruction, and many other data destruction services. Call us to help make your planet greener by reducing your business’s carbon footprint now.