Every organization produces a certain amount of confidential information that must be destroyed, once there purpose is over. Industries dealing with a lot of paperwork containing critical information rely more on outsourcing their document shredding needs. Secure Shredding Services in the USA ensure that the shredding is done according to the set standards while meeting all the regulatory compliances.
The trash from a business may be a treasure for some. Data theft can result when an organization fails to dispose of confidential documents appropriately. Data breaches are not just online, they occur everywhere.This is why hard copies of documents and critical data on other storage devices must be destroyed with utmost care.
Reasons to Use the Services of a Document Shredding Company
Organizations usually take care of their data destruction task in-house. But more are turning towards certified professionals as they offer valuable document shredding services that save time and simultaneously ensure compliance.
1. Saves Time
As per the survey, an average office in the USA produces 10,000 sheets of paper annually. It may contain employer’s and employee’s information, reports, bank records, account numbers, credit information, social security numbers, and other critical data. These records are usually useless after a specified amount of time and must be destroyed. A desktop shredder is capable of shredding only a small amount of documents. Moreover, it requires removing binder clips, staples, and bands that eat up the valuable time of an employee. A professional document shredding company can handle your shredding job more proficiently and in lesser time.
2. In-House Shredding May Not Adhere to Industry Standards
Most organizations don’t know that there are seven different shredder security levels. Graded as levels P-1 to P-7, these are ranked according to the width of the paper shreds. It is obvious that the narrower a shred, the harder it is to reassemble, and thus it offers a higher protection level. Secure Shredding Services in the USA ensure that your sensitive information is destroyed using the most stringent industry standards.
3. Single Solution for Multiple Requirements
Secure Shredding Services in USA offer varying types of shredding services. Apart from document destruction, the company also offers digital data destruction . Various services offered include on-site shredding services, bulk data destruction, electronic media destruction, residential data destruction, mobile shredding, corporate shredding, scheduled shredding services, etc. Failure to handle your data poses a significant business risk, including a breach of the Data Protection Act.
4. Ensure Stay Legal Compliance while Reducing Liabilities
Routine document shredding helps business comply with state laws and avoid non-compliance penalties. Securely destroying documents that contain PII (Personally Identifiable) or PHI (Protected Health Information) is the law. There are several laws implemented that aim to protect the personal data of U.S residents. These include:
- California Consumer Privacy Act (CCPA)
- The Health Insurance Portability and Accountability Act (HIPPAA)
- The Fair and Accurate Credit Transformation Act (FACTA)
- The Gram-Leach-Bliley Act (GLBA)
One of the essential elements of deployment of Secure Shredding Services in United States is thatthe equipment, employee training, and the overall process are secure and designed to ensure compliance with all legal requirements.
5. Helps Reduce Carbon Footprint
When the data destruction process is done within the organization, employees fail to understand how to recycle the destroyed material. There is a strong chance you will end the shredding materials in a trash bin. Data destruction with Secure Shredding Services in USA, not only contributes to security, but also ensures a greener environment. As all shredded material is transformed and processed into recycled paper and other products, it helps reduce your organization’s carbon footprint. Eco-friendly and confidential waste disposal is one of the undeniable reasons to deploy a document shredding company.
6. Brand Protection
It is tough to rebuild a brand that has suffered due to a data breach. Customer satisfaction and brand protection is the ultimate goal of an organization. A professional shredding company protects your hard-earned business reputation and helps build confidence and reassurance to your customers and vendors.
7. Free up Your Space
Large piles of unnecessary documents and discarded electronic media clutter up a storage place that can be useful for other critical tasks. There is ultimately a time when an organization finds itself running out of room or paying for extra storage with stacked boxes and old filing cabinets. Taking down your storage can save a great deal of money and offers more room for other tasks. Secure Shredding Services in USA helps you free your space to utilize it for other uses.